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Join us for the Club AGM Meeting: Discover Exciting Volunteer Opportunities!

Dear Club Members,


Greetings! I hope this email finds you well and brimming with anticipation for the upcoming Club Annual General Meeting (AGM). As we prepare to chart the course for the future, I am delighted to extend an invitation to you to join us for this important event. We are also thrilled to announce that we have created comprehensive job descriptions for various volunteer roles within the club.


🗓️ Date: Thursday 6th June, 2024

⏰ Time: 6:30pm for a 7pm start

📍 Venue: Pittwater RSL


The AGM serves as a momentous occasion for us to reflect on the achievements and challenges of the past year while setting the stage for an exciting future. We value your presence and involvement in shaping the club's direction, and we have a range of enticing volunteer opportunities that await you.

The following roles need filling to help keep us moving forward

- Secretary

- Sponsorship Manager

- Age Group Volunteers ( to assist drive our Social Media channels and be the point of contact for each age group )

- Gear Steward ( help us maintain our kit bags etc )

- Events / Presentation Night Manager ( someone who can arrange club nights - ie Trivia , assist with the organisation of the presentation night )


We understand that some individuals may feel uncertain or anxious about committing to volunteer roles without knowing the specific responsibilities. To address this, we have taken the initiative to create detailed job descriptions for each volunteer position within the club. These descriptions outline the roles and responsibilities, time commitments, and the skills and qualities desired for each role.


Rest assured, dear members, that by signing up as a volunteer, you are not committing to something unknown. We want to be transparent and ensure that you have a clear understanding of what each role entails.

These job descriptions will be shared with you during the AGM, enabling you to make informed decisions about the areas where you would like to contribute your time and expertise.


Now, let me take a moment to highlight the wonderful benefits of volunteering within our club:


Meaningful Contribution: Volunteering offers you the opportunity to make a meaningful impact on the club and its members. Your efforts and contributions will help shape the experiences and memories of everyone involved, fostering a vibrant and inclusive community.


Skill Development: Volunteering provides a platform for personal growth and skill development. As a volunteer, you can gain valuable experience in various areas, whether it be event planning, marketing, leadership, or organizational skills. It is an excellent chance to broaden your skill set and acquire new talents.


Network and Connections: By volunteering, you can forge valuable connections with like-minded individuals who share your passion for the club's mission. It opens doors to networking opportunities, collaborations, and friendships that can last a lifetime.


Personal Fulfillment: There is immense satisfaction in knowing that you are making a positive difference. Volunteering allows you to contribute to something greater than yourself, and the sense of fulfillment and pride that comes with it is truly unparalleled.


Recognition and Appreciation: We deeply value the dedication and commitment of our volunteers. Your contributions will be recognized and appreciated through various means, such as certificates of appreciation, public acknowledgments, and even special events held exclusively for our volunteer team.


If you are anxious about signing up for a volunteer role, I want to assure you that there is no need to worry. We have taken great care in creating comprehensive job descriptions to provide clarity and alleviate any uncertainties. We encourage you to embrace this opportunity with an open mind and a sense of excitement. The AGM will be an ideal occasion to explore the roles that align with your interests and skills. Even if you only have 1 hour a week to help the Club out, we will find something for you to do.


We are truly excited about the upcoming AGM and the possibilities it holds for our club's future. Join us in shaping a remarkable year filled with engaging events, personal growth, and community building. The committee meet once a month on a Tuesday or Thursday to share a drink / laugh and work towards making this club even better.


Should you have any questions or require further information, please feel free to reach out to our dedicated organizing team at [Contact Details].


Thank you for your continued support and enthusiasm. We look forward to seeing you at the AGM!

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